Academic Review

The UB School of Engineering and Applied Sciences conducts an academic review of all students at the conclusion of the fall and spring semesters. It is important for all students to be aware of the academic review policies.

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Periodic Review of Intended Majors

Overview

The School of Engineering and Applied Sciences periodically reviews the academic records of all students in an intended undergraduate SEAS major. An analysis is completed to evaluate the potential for intended majors to gain admission to the approved major. One of the actions detailed below result from the Periodic Review.

Students who follow the standard curricular plan for a SEAS program are eligible for admission to the approved major after the second semester of study. Students are generally not permitted to remain within an intended SEAS major beyond their fourth semester at UB.

Information regarding SEAS admissions requirements is provided at our Admission to SEAS for Current UB Students page.

Admission to the Major

Students who are admissible to the SEAS program they wish to enter are placed into the approved major.

Continuation within the Intended Major

Student who are not currently admissible, but are making progress towards completing admissions requirements, remain in the intended SEAS major.

Risk levels are used to convey the extent to which students are on track to complete SEAS admissions requirements. All continuing students are placed into one of three risk categories (high, moderate, low). The risk level is based upon a student's performance in core courses associated with the major and ability to meet the overall GPA requirement for the major.

  • Low Risk: Continued strong performance will result in admission to the major. Students placed in this risk level have performed at a level that meets or exceeds admissions standards for their major of interest. However, one or more core courses need to be completed to be eligible for the approved major.
  • Moderate Risk: Improvement is needed to satisfy admissions requirements. Students placed in this risk level have a core course and/or overall GPA that is below the standard for the major. Such students may also have a UB Academic Standing of “Warning”. Students are strongly encouraged to meet with an academic advisor to review their progress and discuss strategies for improving their academic performance.
  • High Risk: Significant improvement is needed to satisfy admissions requirements. Students placed in this risk level have grades less than C- in one or more core courses, a low core course GPA, and/or an overall GPA that is sufficiently below the standard for the major. Students are required to (1) complete the SEAS Intended Program Review Worksheet and (2) meet with an academic advisor. A hold is added to the student’s record to prevent registration until the worksheet and meeting are completed.

All continuing students are encouraged to meet regularly with an academic advisor to review progress and discuss their academic plans.

If you expect to receive financial aid please consult with a Financial Aid Advisor particularly if you earn more than 60 college credit hours (e.g. test credit, transfer coursework, UB coursework) as intended major status could affect certain types of aid.

Dismissal from the Intended Major

Students who are unable to make satisfactory progress towards satisfying SEAS admissions requirements are dismissed from the intended SEAS major. Specifically, students are dismissed from the SEAS intended major if

  • their UB Academic Standing is “Probation” or “Dismissal”.
  • they are unable to satisfactorily complete the core course requirement. Specific examples include:
    • grades lower than C- in two attempts to complete a specific core course
    • grades lower than C- for three or more core courses
    • a core course GPA below 2.5 and an inability to sufficiently improve the GPA with the core courses and/or repeats that remain
    • (effective Spring 2020 Periodic Review) inability to complete the core course requirement by the end of the fourth Fall/Spring semester as an active matriculated student at the University at Buffalo.
  • (effective Spring 2020 Periodic Review) their Admissions Quality Point Deficit exceeds the limit outlined in the table below. The limit decreases with the number of Fall/Spring semesters for which the student has been active since they first matriculated at the University at Buffalo. Students are encouraged to use the Progress Report to check their Admissions Quality Point Deficit.
    • Admissions Quality Point Deficit = (Overall GPA Hours Attempted x Overall GPA Requirement) – Overall Quality Points
    • Example 1: A student who completed 30 overall credit hours (UB or another institution) with an overall GPA of 2.2 and is pursuing a major with an overall GPA requirement of 2.5 has an Admissions Quality Point Deficit of (30 x 2.5 – 30 x 2.2) = 9
    • Example 2: If the student noted in Example 1 decides to pursue a major with an overall GPA requirement of 2.8, their Admissions Quality Point Deficit would change to (30 x 2.8 – 30 x 2.2) = 18
UB Semester Maximum Admissions QP Deficit
1 Not Reviewed
2 12
3 6
4 0

Students with legitimate extenuating circumstances may petition for immediate reinstatement. Specific examples include documented medical issues of the student or an immediate family member, the death of an immediate family member, a disability, or military orders. In such cases, it is expected that the student will pursue an Academic Withdrawal from University Coursework. Successful petitions present sufficient evidence that an Academic Withdrawal request is deemed to have a reasonable likelihood of being granted. Students who successfully petition for reinstatement are returned to the intended SEAS major.

Upon dismissal, students are removed from the intended engineering or computer science major, placed into the UB Exploratory Transitions Major, and dropped from engineering and 200-level or higher computer science courses. Students dismissed from SEAS are strongly encouraged to work with UB's academic advisors to successfully transition to other majors. Students may be eligible to return to the School of Engineering and Applied Sciences via the reconsideration policy. The one-year reconsideration process requires students to satisfy specific, rigorous, reentry requirements, and can impact timeliness to graduation and eligibility for financial aid.

The Associate Dean for Undergraduate Education is the arbiter for these regulations.

Communications

Students receive official notifications of admission to an approved SEAS major or removal from an intended SEAS major via UB email.

2015 Academic Review Policy

For Approved Majors Entering the School of Engineering and Applied Sciences Fall 2015 or Later

Overview

To maintain academic standards and determine eligibility for continued enrollment, the School of Engineering and Applied Sciences reviews the academic records of all undergraduate students. SEAS academic review is conducted at the end of each fall and spring semester.

Please note that the University at Buffalo Office of Educational Affairs completes an independent academic standards review at the end of each fall and spring semester.

SEAS Academic Good Standing

SEAS considers the technical GPA (TGPA) in its academic review. The TGPA is based on engineering, math, and science courses taken at UB.

A student is in SEAS academic good standing if their cumulative UB technical grade point average (CTGPA) is 2.0 or greater and their most recent semester technical GPA (STGPA) at UB is 2.0 or greater.

Poor academic standing within SEAS may limit a student's ability to participate in SEAS and other university activities.

SEAS Academic Probation

SEAS academic probation is an official notification that the student's academic performance must improve or the student will be subject to academic dismissal from SEAS.

A student is placed on SEAS academic probation if

P.1. their STGPA is less than 2.0 and their CTGPA is less than 1.4 and they are in their first fall or spring semester at UB, or

P.2  their STGPA is less than 2.0 and their CTGPA is greater than 1.4, or 

P.3. their STGPA is greater than 2.0 and their CTGPA is less than 2.0

After the first SEAS academic probation, students will receive a hold that will limit their ability to register in courses until they satisfy a required advisement session. The probation letter provides details regarding the advisement session.

SEAS Academic Dismissal

SEAS takes the action of academic dismissal on the premise that the student is currently unable to make satisfactory academic progress toward a bachelor's degree.

A student who has been enrolled at UB for two or more semesters is dismissed from SEAS if

D.1. their STGPA is less than 2.0 and their CTGPA is less than 1.4, or

D.2. their CTGPA and STGPA are both less than 2.0 while they are on academic probation, or

D.3. they do not follow the curriculum in their SEAS major for two consecutive semesters

A change in a student's academic status due to a deficiency in their CTGPA or STGPA may not be negotiated. SEAS will review cases only wherein there is a change in a course grade or a calculation error was made.

Students with legitimate extenuating circumstances may petition for immediate reinstatement. Specific examples include documented medical issues of the student or an immediate family member, the death of an immediate family member, a disability, or military orders. In such cases, it is expected that the student will pursue an Academic Withdrawal from University Coursework. Successful petitions will present sufficient evidence that an Academic Withdrawal request is deemed to have a reasonable likelihood of being granted. Instructions for submitting a petition are provided within the dismissal letter.

Students who do not submit a petition or unsuccessfully petition for reinstatement will be removed from the SEAS major and dropped from any SEAS courses they are enrolled in for the following fall or spring semester after the petition period closes. Students dismissed from SEAS are strongly encouraged to work with UB's academic advisors to explore other majors. Students are eligible to reapply to the School of Engineering and Applied Sciences after at least one fall or spring semester away.

Students dismissed from SEAS at the end of the fall (spring) semester will be allowed to continue enrollment in SEAS courses during the winter (summer) term that immediately follows. Outside of this limited period, dismissed students are not permitted to register for SEAS courses.

The Associate Dean for Undergraduate Education is the arbiter for these regulations.

Communications

Students will receive official notifications of their SEAS academic standing via UB email.

Summary

The table that follows summarizes the SEAS academic review process.

CTGPA = UB Cumulative Technical GPA

STGPA = UB Semester Technical GPA

Status Fall or Spring Semester Performance Action
Good Standing CTGPA ≥ 2.0 and STGPA ≥ 2.0 Good Standing
  CTGPA ≥ 1.4 and STGPA < 2.0 Probation
  CTGPA < 2.0 and STGPA > 2.0 Probation
  CTGPA < 1.4 and STGPA < 2.0 and first semester at UB Probation
  CTGPA < 1.4 and STGPA < 2.0 and more than one semester at UB Dismissal
Probation CTGPA ≥ 2.0 and STGPA ≥ 2.0 Good Standing
  CTGPA ≥ 2.0 and STGPA < 2.0 Probation
  CTGPA < 2.0 and STGPA ≥ 2.0 Probation
  CTGPA < 2.0 and STGPA < 2.0 Dismissal

GPA2015.

2009 Academic Review Policy

For Approved Majors Entering the School of Engineering and Applied Sciences Fall 2009 through Spring 2015

For Computer Science Majors first approved for the major Fall 2011 through Spring 2015

To maintain academic standards and determine eligibility for continued enrollment, the School of Engineering and Applied Sciences (SEAS) regularly reviews the academic records of all undergraduate students. This review addresses the quality of the student's studies as measured by the student's course grades. The academic review is conducted at the end of each fall and spring semester. Individual departments and programs may have additional criteria for entry to a major, academic good standing, probation and dismissal.

SEAS Academic Good Standing

A student is in academic good standing in SEAS if their:

  • cumulative Technical Grade Point Average (Technical GPA) is 2.0 or greater, and
  • most recent semester Technical GPA is 2.0 or greater.

The Technical GPA is based on engineering, math, technical elective, and science courses taken at UB that are required in the major. A minimum Technical GPA of 2.0 is required for graduation.

A student in academic good standing in SEAS and at UB is eligible for all university activities.

SEAS Academic Probation

A student who is not in academic good standing is on SEAS academic probation. After the first occurrence of SEAS academic probation, students will receive an advising hold that will limit the ability to register in courses until they attend a required advisement session with an engineering advisor.

Dismissal from SEAS

A student will be dismissed from SEAS if he/she has not been in academic good standing for three semesters and possesses a cumulative Technical GPA < 2.0. The three semesters do not have to be consecutive.

A student who has been enrolled at UB for two or more semesters and has a cumulative Technical GPA less than 1.0 will be dismissed from SEAS regardless of his/her most recent semester GPA.

A student who does not follow the curriculum in his/her SEAS major for two consecutive semesters will be dropped from SEAS.

Each dismissed student will receive official notification via UB e-mail, and all academic-year registration into future engineering classes will be blocked. The student major will be changed to “exploratory”. The student will not be allowed to reapply to the School of Engineering and Applied Sciences or register for engineering classes for a period of at least one year.

A dismissed student may appeal the dismissal in writing to the Associate Dean for Undergraduate Education in SEAS during a period of time specified in the dismissal letter.

The Associate Dean for Undergraduate Education is the arbiter for these regulations.

Advisement Sessions for First Probation

Advisement Sessions for First Probation

After the first SEAS academic probation, students will receive a hold that will limit their ability to register in courses until they satisfy a required advisement session. The probation letter and the description of your hold in HUB provide details regarding the advisement session. 

Students who are on SEAS probation due to “P.1.” criteria described in the 2015 Academic Review Policy must schedule an Academic Review Appointment with an advisor in 410 Bonner Hall.  

All other students who are on SEAS probation for the first time are required to attend one Academic Review Session and complete the Academic Review Worksheet. Attendance will be taken at the session. Pre-registration for the sessions below is not necessary.  We remove holds on a weekly basis after students complete both the worksheet and the seminar requirement.

If you prefer to meet individually with an advisor instead of attending a seminar, you may schedule an appointment via 410 Bonner Hall, 716-645-2775 between February 10, 2020 and March 6, 2020. Personal appointments to satisfy this requirement may not be possible following March 6 given pre-registration advisement. Please complete your worksheet before meeting individually with an advisor.

Date Time Location
Friday, February 14
3:00pm – 3:50pm 119 Clemens
Thursday, February 20
12:30pm – 1:20pm 210 O’Brian

Monday, February 24

1:00pm – 1:50pm 107 Talbert
Tuesday, March 3
2:00pm – 2:50pm 212 O’Brian
Monday, March 9
12:00pm – 12:50pm 17 Clemens
Wednesday, March 25 11:00am – 11:50am 209 O’Brian
Tuesday, March 31
3:30pm – 4:20pm 17 Clemens
Wednesday, April 8 3:00pm – 3:50pm 127B Cooke
Thursday, April 16
11:00am – 11:50am 209 O’Brian

Friday, April 24

2:00pm – 2:50pm 134C/135C Greiner
Thursday, April 30
9:30am – 10:20am 127A Cooke134C/135C Greiner