Graduation Process

Two SEAS students at commencement, one showing the peace sign.

You did it! Congratulations on a job well done.

Here are the steps you need to take to make sure you are eligible for degree conferral.

Step 1: Apply for graduation via the HUB Student Center

It is recommended that you apply for graduation one semester before your expected graduation date. For example, if you plan to graduate in a spring term, please submit your application in the preceding fall term. Failure to apply for degree in a timely manner can delay degree conferral. If you are receiving a double degree (i.e. a BS and a BA) you must also submit an approved Application for Double Degree. Please visit the Office of the Registrar website for detailed instructions and application deadlines.

Step 2: Review your Academic Advisement Report (AAR) in HUB

All requirements on your AAR must be satisfied prior to degree conferral. Students cannot receive a degree if one or more requirements is not satisfied. This includes second major, minor, and certificate requirements. Your AAR must look like this in order for you to receive a degree:

AAR example.

Common reasons why a graduating student’s AAR is not satisfied:

  1. Transfer credit has not been received. Please send official transcripts to 410 Bonner Hall immediately to avoid a delay in degree conferral.
  2. Courses are not counting on the AAR where they are supposed to count. Please submit a request to move the missing class to the appropriate requirement. Your request will be reviewed by an academic advisor.
  3. Library Skills is not satisfied (this applies only to students who entered UB prior to Fall 2016). Students are not eligible for degree conferral until the Library Skills requirement has been completed. Please complete the Library Skills requirement as soon as possible.
  4. Incomplete Grades. Students are not eligible for degree conferral with incomplete grades in any classes. Please make arrangements with the faculty member to complete remaining work in a timely manner
  5. Missing requirements in your major(s) and/or minor(s). If you do not plan to complete all of the programs on your HUB record, you must submit a request to drop the secondary major(s) and or minor(s) prior to the start of your final term.  If you fail to submit this request in a timely manner, please contact

Please visit the Office of the Registrar website for detailed instructions on viewing and interpreting your AAR.

Step 3: Request a Senior Year Degree Audit Review

Students who have applied for graduation can request a Senior Year Degree Audit review from an advisor in 410 Bonner Hall. If you are unsure of your degree requirements, or would like to confirm you are on track for graduation, you may submit a Degree Audit request.

Step 4: Verify your record with the Office of the Registrar

This includes:

  1. Make sure your name and address are correct for your final transcript and diploma delivery
  2. Pay outstanding bills.  UB cannot send transcripts or diplomas until all remaining financial obligations have been settled.

Visit the Office of the Registrar website for details.

Step 5: Get ready for Commencement!

Visit UB’s Countdown to Commencement to order your cap and gown, find details on your commencement ceremony, and register for commencement. Students receiving an undergraduate degree from the School of Engineering and Applied Sciences should register on the Countdown to Commencement website. Combined BS/MS and BS/MBA students should register for the graduate-level ceremony