SEAS Online Document Policy

The School of Engineering and Applied Sciences (SEAS) is committed to ensuring equal access to information that is presented online.

As part of this commitment, university web content must be accessible to everyone, including individuals with physical, sensory, or cognitive impairments, with or without the use of assistive technology.

To comply with UB’s Web Accessibility Policy, SEAS is instituting a supplemental policy for all online documents such as PDFs, Word documents, Excel spreadsheets and PowerPoint presentations.

General Principles

Any document referenced/linked on a SEAS website must be accessible and presented in a format that is clear and well-organized. All new or newly modified online documents must go through the SEAS Office of Communications to be tagged and checked for accessibility prior to publication. In order for a document to be remediated and approved for publication, it must meet the following criteria:

  1. The document is likely to be printed and formatting must be preserved
  2. The document is not a one-off or event-specific (some exceptions made for distributing event collateral to be printed)
  3. The document is not a Resume/CV
  4. The document is necessary to provide information to an important SEAS audience
  5. The original, editable file (Word, PowerPoint, etc.) is provided

To Submit a Document for Publication

Anyone who wishes to add a document to a SEAS website should email the SEAS Office of Communications at prior to publication and include the following:

  • The original document in an editable format
  • Document Title
  • A short description of the document
  • Author’s Name
  • Any relevant keywords for search engines
  • Date requested by

When a request is submitted, the SEAS Office of Communications will review and remediate the document and send it back to the submitter for a final review. Once approved by both parties, the SEAS Office of Communications will provide the accessible document to the submitter, which they can upload into the UBCMS Digital Asset Manager (DAM). Document remediation may take up to five business days per document or longer depending on the number of pages.

  • The SEAS Office of Communications reserves the right to reject documents including but not limited to those containing:
  • Content that would be better suited as HTML pages
  • Content that should be converted to an online form
  • CV/resume related content that should be converted to a web profile
  • Content that is already provided on a SEAS website
  • Content that is not suitable online


Effective May 1, 2019