Once an employee accepts our offer and returns the signed offer letter, the SEAS human resources assistant will be notified and will begin the new appointment process. The human resources assistant will send the new employee all the new hire documents necessary  including the relocation addendum, if the offer includes relocation assistance.

Once the new employee returns the documents to the Human Resources Assistant, a new employee packet will be initiated. The Director of Administration will be listed as the contact person and the new employee packet will be delivered to the department. 

Please note that if the employee is already in the system, a new employee packet is not able to be generated for the employee. The system will not allow a packet to be generated.

If a new employee packet is not available to the new employee (or if it is delayed), it is the department’s responsibility to issue the new employee a temporary hangtag and to assist in setting up the new employee with a temporary password and login information for UB systems. This can be accomplished by contacting UBIT at (716) 645-3542.

If the offer letter includes relocation assistance, the human resources assistant, upon receiving the necessary documents completed by the new employee, will submit an online relocation request form on behalf of the new employee.  In order to qualify for the relocation services program, the new employee must be a U.S. citizen or permanent resident and be moving within the U.S.  The online request form will list the Director of Administration as the contact person and the Director of Administration will be responsible for coordinating with the new employee.

The new employees who have been offered relocation assistance but are not eligible for the relocation services program, will still be reimbursed for their relocation, however an online form will not be submitted.  Instead, the Human Resources Assistant will send the offer letter and signed relocation addendum to the relocation services team.  The new employee’s department will assist the new employee with the re-imbursement policies and procedure.  Any questions relating to re-imbursement guidelines, may be directed to the SEAS Unit Business Officer.

Lastly, the human resources assistant will draft and submit the new appointment EPTF and begin the routing process.

It is important to note that the above process is completed in the steps as outlined above, given the return of the needed documents by the new employee.  The process is not possible without the proper documentation.  If the departments have any concerns or are unsure as to where in the process a new employee currently is regarding a new appointment, the department should reach out to the human resources assistant for clarification.