CSE Space Request/Room Scheduling

UB did not consider that the EMS acronym is already well-understood to mean "Emergency Medical Services".

UB's Office of the Registrar supports the UB EMS.  UB requires all UB institional entities to use this system.

1. May CSE faculty schedule events themselves, or must they ask a scheduler to do it on their behalf? Diane Vannatter used to allow CSE faculty to schedule single, one-off events themselves, but reserved the right to schedule recurring events.
   
   • Single, one-off events?
     
   • Recurrent events?
2. How are scheduling conflicts resolved? Such as when a new HUB course is added to a space to occupy a series of recurrent timeslots, but previously-scheduled one-off events already exist in some of those timeslots? I think the EMS system recognizes conflicts and alerts the scheduler of their existence.

1. CSE faculty and staff may schedule single-instance events themselves.
2. CSE faculty and staff should email cse-room@buffalo.edu to schedule recurrent events.
3. CSE faculty and staff obtain swipe card access automatically based on their UB employee affiliation to Davis Hall exterior doors, CSE general purpose spaces, and assigned CSE research spaces.
4. CSE faculty advisors may grant students swipe card access to CSE research labs on an ongoing or per-semester basis.  PhD candidates may be assigned lab desks.  MS and undergrad students may be assigned general lab and hot desk access only.  Contact: cse-consult@buffalo.edu
   
5. CSE faculty advisors may grant their Teaching Assistants (TAs) and Undergraduate Teaching Assistants (UTAs) swipe card access to CSE conference rooms (Davis 113A, Davis 310, and Davis 339A) as required by official duties on a per-semester basis.  Contact: cse-consult@buffalo.edu
6. CSE faculty and staff advisors may grant students swipe card access to CSE Copy/Mail Room Davis 338U on a per-semester basis.  Contact: cse-consult@buffalo.edu
7. CSE student club/professional organization executive board (e-board) members may request swipe card access to CSE conference rooms.  Contact: cse-consult@buffalo.edu.
8. CSE faculty and staff may use the CSE Chair's Office, Davis 338P, for ad hoc meetings.  We don't include Davis 338P in the scheduler because the CSE Chair needs to use the office, too, so it might not be available on a regular basis.
   

1. Launch the VPN with the Adminvpn group selected.  Enter UBVPN credentials.
2. Use Chrome or Firefox to access the EMS Desktop Web Deployment link.
   
3. Disable any popup blockers for this site.
4. Click the “Download and Install the EMS Desktop Client” link.
5. You will be prompted to save two files. They must be saved to the same location.
   1. EMSApplication.exe
   2. emswebdeployconfiguration.cfg
6. Browse to the saved files and double-click EMSApplication.exe
7. The installer will run with no additional interaction required
8. The EMS login window will appear
   1. User ID: ad\ immediately followed by your UBITName
   2. Password: Your UBIT password

1. The UB EMS automatically imports central course registration data from the UB HUB.  Departments may schedule events in conference rooms in available timeslots after courses have been scheduled in them.
   

1. Katelyn Typhair, EMS Coordinator, Office of the Registrar
2. Stephanie Lichtenthal, Project Manager, University Events Department

1. EMS UB Space Request System
2. Using the UB Space Request System (Web App)