State/UBF Summer Salary

If you are a 10-month faculty member, you’ll be eligible for summer salary. Often this is paid from grants or external funding, but faculty new to the university may have summer salary as part of their start up commitments. Regardless of the source, there are some common rules that must be followed:

• If the amount of summer salary from all sources is more than 2/9’s of your base salary, you must include the summer certification form. This is signed by the faculty member, the department chair and forwarded to the Dean’s Office for approval. Contact your department’s Director of Administration for the form, or download it from the University’s website here.
• Summer compensation (combined from all sources) can never exceed 3/9’s of your base salary.
• The effective dates for summer compensation change annually, but generally run from late May to mid-August. Please note that the Research Foundation and State funding have different effective dates for summer appointments. If you’re receiving funding from both sources in the same summer, please work with your Director of Administration on the best way to sequence your appointments.

Your department’s research manager or Director of Administration will assist with any grant-funded summer salary. Processing these appointments can often be time-consuming, so please be prepared to provide them with the project number, the total amount you expect to receive and any restrictions you might have on when to receive it. Just as with your regular state salary, there is a lag of several weeks before the payment is issued.

Summer stipends that are part of a start up package are processed automatically by the Dean’s Office. We’ll contact your department to confirm the appointment, see if other appointments will be processed, if it’s likely a faculty member will exceed 2/9’s of his/her base salary, etc.

Faculty teaching courses over the summer also receive summer salary, however these appointments have specific effective dates based on the summer session the course is taught. This can make scheduling other payments tricky as the appointments can’t overlap and we have a finite number of days to pay other salary. All of these factors make it critically important that you inform your department administrator of all summer appointments you expect, any restrictions associated with the other payments, and provide them with the project number or payment source for those appointments.