University at Buffalo 
School of Engineering
and Applied Sciences Intranet
School of Engineeringand Applied Sciences Intranet
Internal Resources for SEAS Faculty and Staff
Website Access and Training
Learn about access levels, training, and how to get started managing websites in the School of Engineering and Applied Sciences portfolio.
Get started with:
Questions about SEAS sites that are not in the UBCMS should be directed to Science and Engineering Node Services (SENS).
Below are the roles that users can gain permission to in the UBCMS. Any role above Viewer requires training before access will be given. If you are not comfortable in any of these roles, the SEAS Office of Communications is happy to make updates for you. Simply fill out the Request a CMS Website Change form.
Viewer
- The most basic role in the UBCMS
- Can view but cannot create or modify pages in the authoring environment
- Can see, but not modify page annotations
- Recommended for content proofreaders, reviewers and hands-off strategic leads
Author
- Does the lion's share in the UBCMS
- Can view, create, move or delete pages in the authoring environment
- Can modify most content, except the header, footer and related links
Publisher
- Can view and activate pages in the authoring environment
- Can deactivate pages, removing them from the public site
- Unless they also are Authors, they cannot create or delete pages, or modify content
Specialist
- Authors who receive additional access to special features in the UBCMS, such as design mode and site configuration files
- Allows for the manipulation of navigation, headers and footers, and the addition of non-standard or experimental page components
- Highly experienced CMS users and web developers only
The SEAS Office of Communications reserves the right to remove permissions from any user that does not abide by accessibility requirements, does not demonstrate adequate proficiency using the UBCMS, and/or requires additional training.
New Users
New SEAS CMS users must complete UBCMS Self-Paced Flex-UI Training provided by University Communications before scheduling a SEAS-specific training. Note that to complete this training, you must first request access to the Training Server.
Once basic university training has been completed, please contact the SEAS Office of Communications to schedule a 1-hour one-on-one training session. This session will provide a more in-depth look into how SEAS uses the UBCMS platform and how shared content is used at the department and school levels. You will also learn about the web accessibility requirements all UBCMS users must follow.
Existing Users
Looking to brush up on some of your skills or learn some new tricks? Transitioning from Classic-UI to Flex-UI? Check out our collection of Flex-UI training videos specifically designed for SEAS CMS users.
Existing users are also encouraged to look over the Flex-UI Quick Start Page and Flex-UI Changes at a Glance to quickly find where Classic tools and features are in the new Flex-UI interface.
SEAS Flex-UI Training Videos
Flex-UI Fix
The SEAS Flex-UI Fix is a series of emails with quick tips and videos to improve your CMS skills. SEAS users are added to this mailing list when access is granted. If you are not receiving this periodic email or if you would like to be added, contact the SEAS Office of Communications.
Browse Past Fixes
The SEAS Office of Communications manages CMS access for all SEAS-owned sites. Access to any sites outside of SEAS is managed by University Communications or the respective academic unit. If you are unsure who manages access to your site, contact the SEAS Office of Communications.
Before You Request Access
New users requesting access to SEAS-owned sites are first required to complete the Flex-UI training for any access levels above Viewer.
Once you have completed central and SEAS CMS training, you are ready to get started in the UBCMS. If you don't have access, use the Request to Modify SEAS Websites and User Permissions form to request it. You can also use this form to request updates to user permissions or remove permissions for those who no longer need access.