Website Access and Training

Learn about access levels, training, and how to get started managing websites in the School of Engineering and Applied Sciences portfolio.

Get started with:

Questions about SEAS sites that are not in the UBCMS should be directed to Science and Engineering Node Services (SENS).

Roles and Permissions

Below are the roles that users can gain permission to in the UBCMS. Any role above Viewer requires training before access will be given. If you are not comfortable in any of these roles, the SEAS Office of Communications is happy to make updates for you. Simply fill out the Request a CMS Website Change form.

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  • The most basic role in the UBCMS
  • Can view but cannot create or modify pages in the authoring environment
  • Can see, but not modify page annotations
  • Recommended for content proofreaders, reviewers and hands-off strategic leads
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  • Does the lion's share in the UBCMS
  • Can view, create, move or delete pages in the authoring environment
  • Can modify most content, except the header, footer and related links
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  • Can view and activate pages in the authoring environment
  • Can deactivate pages, removing them from the public site
  • Unless they also are Authors, they cannot create or delete pages, or modify content
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  • Authors who receive additional access to special features in the UBCMS, such as design mode and site configuration files
  • Allows for the manipulation of navigation, headers and footers, and the addition of non-standard or experimental page components
  • Highly experienced CMS users and web developers only

The SEAS Office of Communications reserves the right to remove permissions from any user that does not abide by accessibility requirements, does not demonstrate adequate proficiency using the UBCMS, and/or requires additional training.


New Users

Existing Users

Looking to brush up on some of your skills or learn some new tricks? Transitioning from Classic-UI to Flex-UI? Check out our collection of Flex-UI training videos specifically designed for SEAS CMS users. 

Existing users are also encouraged to look over the Flex-UI Quick Start Page and Flex-UI Changes at a Glance to quickly find where Classic tools and features are in the new Flex-UI interface.

SEAS Flex-UI Training Videos

Flex-UI Fix

The SEAS Flex-UI Fix is a series of emails with quick tips and videos to improve your CMS skills. SEAS users are added to this mailing list when access is granted. If you are not receiving this periodic email or if you would like to be added, contact the SEAS Office of Communications.

Browse Past Fixes

Getting or Changing Access

The SEAS Office of Communications manages CMS access for all SEAS-owned sites. Access to any sites outside of SEAS is managed by University Communications or the respective academic unit. If you are unsure who manages access to your site, contact the SEAS Office of Communications.

Before You Request Access

New users requesting access to SEAS-owned sites are first required to complete the Flex-UI training for any access levels above Viewer. 

Once you have completed central and SEAS CMS training, you are ready to get started in the UBCMS. If you don't have access, use the Request to Modify SEAS Websites and User Permissions form to request it. You can also use this form to request updates to user permissions or remove permissions for those who no longer need access.