CMS Access and User Permissions

Add, adjust or remove UB CMS user permissions for any websites within the engineering.buffalo.edu domain, or for SEAS-related research center and institute websites in the buffalo.edu domain.

For all other user permission changes, please use the request form provided by University Communications.

Training

Step 1: Complete Basic Training

New SEAS CMS users must complete one of the following before attending SEAS-specific training:

  1. UBCMS Overview and Hands-on Self-Paced Training
  2. Hands-on Training Course
     
Start UBCMS Basic Training

Step 2: Complete SEAS Training

Once basic university training has been completed, please contact the SEAS Office of Communications to schedule a 1-hour one-on-one training session. This session will provide a more in-depth look into how SEAS uses the UBCMS platform and how shared content is used at the department and school levels. You will also learn about the web accessibility requirements all UBCMS users must follow.

Request/Modify User Permissions  SEAS CMS User Permissions Form
UBCMS Login  Log into the UBCMS
Before You Request Access

All new UBCMS users requesting access to SEAS or related websites are required to complete training for access levels above Viewer. 

Roles and Permissions

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Viewer

  • The most basic role in the UBCMS
  • Can view but cannot create or modify pages in the authoring environment
  • Can see, but not modify page annotations
  • Recommended for content proofreaders, reviewers and hands-off strategic leads
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Author

  • Does the lion's share in the UBCMS
  • Can view, create, move or delete pages in the authoring environment
  • Can modify most content, except the header, footer and related links
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Publisher

  • Can view and activate pages in the authoring environment
  • Can deactivate pages, removing them from the public site
  • Unless they also are Authors, they cannot create or delete pages, or modify content
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Specialist

  • Authors who receive additional access to special features in the UBCMS, such as design mode and site configuration files
  • Allows for the manipulation of navigation, headers and footers, and the addition of non-standard or experimental page components
  • Highly experienced CMS users and web developers only

The SEAS Office of Communications reserves the right to remove permissions from any user that does not abide by accessibility requirements, does not demonstrate adequate proficiency using the UBCMS, and/or requires additional training.